Adding Events into Thyme

Where to put your event?

Instead of putting your event into a calendar named by location as was in Web Event, you now assign your event to one of the calendars by what type( or topic) of event it is.

Ex: Women’s Volleyball has a game on August 29th in Gates Gymnasium so where should this event go? OLD: it would go into several different calendars, Events, Athletics, Wiekamp ext....; but NOW it will go only under “Student Events” and then you choose a location when you are adding the event.

The same would be true rest of the calendars:

Classroom, Student Events, Meeting Rooms, Academic Calendar, Practice, Special Events & Conferences, Dewart Lake, Extracurricular, Training Workshops

Adding them in:

  1. Log in if you have not.
  2. You now need to navigate to the proper calendar where the event should go. Refer to this “How to Navigate” article on how to do that
  3. Once you are on the proper Calendar and you have been given permissions, look for the “[+]” symbol and click on it. (Refer to figure 1)
    Figure 1:
    Add - Figure 1
  4. Now you should see “New Event” at the top of the page, now start adding in the fields: (Refer to figures 2 & 3 below)
    1. You can double check to see what calendar you are in.
    2. The Title is the name of the event, this is what will be displayed on the calendar in Day, Week, & Month views. So make it short but descriptive
    3. Category you should select a category for your event unless there is no category, try to select what is closest to your event
    4. Select the date, you can use the drop down menus or you can click on the Calendar Icon (D.2) and it will show you in a calendar view of what day you may select.
    5. Time: this is either “all day” or a “Timed event”. If you select “Timed Event” select your start time using the drop down menu.
      Then select the “Duration” or the approximant length of the event, if defaults to 1 hour so if you have a 3 hour event be sure to select it.
    6. Contact Name: this should be the person that is organizing the event or the person that entered it into the calendar
    7. Contact e-mail should be the email of the contact person
    8. URL(web site link): this would be used for events that have more info on the BC web site, you could type in the direct link to give them more info.
    9. Notes: this is the event description, fill in as much info as you would like, share about it and why people should come it would be good to also include any price it there is any.
    10. Homepage: If you select this then your event will be on the Main Website homepage. – This should be only for events that fall into the “Student Events” or the “Special Events” calendar and are located on Bethel’s campus.
    11. Location – your event should have a location even if it is off campus
    12. Select your desired Location/Room from the drop down menu, they are organized by build or type. Once you select a Location/Room you will see notes about that Location that may help you choose if this is a good Location for your event.
    13. Once you have enter all of the data in please check to make sure that it is correct then click “Save”

Figure 2:

Add - Figure 2

Figure 3:

Add - Figure 3